Victorian Events

The Gymnastics Victoria event Co-Presentation program is a partnership between Gymnastics Victoria and Victoria's member clubs.

The program offers member clubs the opportunity to co-present State events across all Gymsports. Big or small, there is an event for every type of club!

The program provides clubs with a rewarding fundraising opportunity with long lasting benefits and engages club personnel, members and the local community in a worthwhile, enjoyable volunteer experience.

 

 

2015 Co-Presentation Program

The goals of the event co-presentation program are:

  • To increase the remuneration and recognition for member clubs managing state events ensuring this is commensurate to the size of the event
  • The offer a volunteer program that is realistic, sustainable and has long term strategic benefits for member clubs
  • To offer member clubs and volunteers event planning and management resources and training with the intent to increase the quality and diversity of gymnastics events conducted in Victoria
  • To increase the number of member clubs involved in state gymnastics event management

The GV event co-presentation program is based on the events hierarchy, which determines the allocation of funding and resources to events. The structure of the events hierarchy and the expected involvement of the co-presenting club is as follows:

Tier 1A: Co-presenting a Victorian Championships event at an external facility
This applies to a major event delivered by GV that is supported or ‘co-presented’ by a member club. For example: Men’s & Women’s Gymnastics Victorian Championships or Sport Aerobics Victorian Championships.

Tier 1B: Co-presenting Victorian Championships at home training facility
This applies to an event delivered by GV but hosted or ‘co-presented’ by a member club. For example: Acrobatic Gymnastics Victorian Championships or Rhythmic Gymnastics Victorian Championships.

Tier 2: Delivery of a GV State Team Trial or Qualifier
This applies to an event administered by GV and delivered by a member club. For example Women’s Gymnastics State Pennant Regionals or Men’s Gymnastics 10 Activity [State Pennant].

Tier 3A: Delivery of a GV LAT in conjunction with Club Event
This applies to an event in which GV administers the LAT component and a member club plans and delivers in line with LAT guidelines.

Tier 3B: Delivery of an interclub invitational event
This applies to events sanctioned and advertised by GV that are managed entirely by a member club.

 

For more information on Co-Presenting 2016 Gymnastics Victoria events, contact the gymnastics Victoria Events team on 03 9005 4700 or jgodfrey@gymnasticsvictoria.org.au.

Click below to apply to Co-Present a 2016 Gymnastics Victoria event

GV Event Co-Presentation Form

 

Co-Presentation Benefits

Attractive Event Remuneration Package:

  • A 10% co-presentation commission based on event entries
  • Spectator ticket sales commission*
  • Logistics crew payment*
  • Direct event fundraising via hospitality sales and other club run activities
  • Event Management Resources & Training
  • Event planning & operations manuals
  • Event kit (Includes event awards, banners, manuals and merchandise)
  • Event management staff*
  • Technical Committee support
  • Staff & volunteer training*
  • Event Branding & Marketing Benefits
  • Co-presentation branding on all official event marketing material
  • In-event advertising opportunities
  • Increased exposure to club facilities, services and programs
  • Event Legacy
  • Development of a club events team
  • Enhanced skill set of club employees, members & volunteers
  • Opportunity to make your mark on state gymnastics events

*Benefits are variable and dependent on the event type and status (GV events hierarchy) and venue licensing restrictions.

What's Involved

Tier 1A: Co- presenting a Victorian Championships event at an external facility

Involvement in event planning
Provision of auxiliary equipment
Provision of volunteer coordinator
Provision of logistics personnel
Provision and management of volunteers

Responsibilities of the Co-presentation Club
Volunteer Coordinator - To appoint a Volunteer Coordinator to recruit, roster and train club volunteers for the event.
Customer Service Team - To manage all accreditation and assist with hospitality.
Floor Management Team - To support the Technical Committee in managing all activity on the field of play (competition floor).
Results Management Team - To support the Technical Committee with the production and publication of competition results.
Event Presentation Team - To support the Event Manager with the delivery of the event (Announcements/ Music/ Audio-Visual).
Logistics Crew - To support the Logistics Manager and Team Leaders with the installation and dismantling of competition and event equipment.

 

Tier 1B: Co- presenting Victorian Championships at home training facility

Involvement in event planning
Provision of event venue
Provision of competition equipment
Provision of auxiliary equipment
Provision of venue manager & volunteer coordinator
Provision and management of volunteers

Responsibilities of the Co-presentation Club
Event Venue - To supply an appropriate competition venue that is exclusively available for the event.
Competition Equipment - To supply the necessary gymnastics equipment to conduct the competition.
Volunteer Coordinator - To appoint a Volunteer Coordinator to recruit, roster and train club volunteers for the event.
Customer Service Team - To manage all spectator admissions, hospitality and accreditation.
Floor Management Team - To support the Technical Committee in managing all activity on the field of play (competition floor).
Results Management Team - To support the Technical Committee with the production and publication of competition results.
Event Presentation Team - To support the Event Manager with the delivery of the event (Announcements/ Music/ Audio-Visual).

Tier 2: Delivery of a GV State Team Trial or Qualifier

Provision of event venue Provision of competition equipment
Provision of auxiliary equipment
Provision of scoring hardware & software
Provision of event manager, venue manager & volunteer coordinator
Provision and management of volunteers
Pre-event administration

Responsibilities of the Co-presentation Club
Event Venue - To supply an appropriate competition venue that is exclusively available for the event.
Competition Equipment - To supply the necessary gymnastics equipment to conduct the competition.
Event Manager - To appoint an Event Manager who will work closely with the GV team to plan and manage the event.
Volunteer Coordinator - To appoint a Volunteer Coordinator to recruit, roster and train club volunteers for the event.
Customer Service Team - To manage all spectator admissions, hospitality and accreditation.
Floor Management Team - To support the Technical Committee in managing all activity on the field of play (competition floor).
Results Management Team - To support the Technical Committee with the production and publication of competition results.
Event Presentation Team - To support the Event Manager with the delivery of the event (Announcements/ Music/ Audio-Visual).
 

Tier 3A: Delivery of a GV LAT in conjunction with Club Event

Manage and deliver an interclub invitational event
Administer the event in line with GV LAT procedures

 

Co-Presentation Testimonials

Eastern Gymnastics Club

Eastern Gymnastics Club is proud to be a co-presentation club with GV in 2011. We hosted the ACR State Team Trial 2 and really enjoyed the experience.

The event gave our club a chance to show off our fantastic facilities as well as the opportunity to raise money to replace our sprung floor. Our volunteers and staff also gained valuable competition knowledge and experience. 
We are already planning our co-presentation events for 2012 to continue this valued relationship with GV.


Victorian Women's High Performance Centre

The Victorian Women’s High Performance Centre has been pleased and proud to be part of the Gymnastics Victoria co-presentation program over the past few years. The VWHPC and PASE Gymnastics (Parent Committee) have worked hard with GV to ensure the presentation of quality State Team Trials for National Levels 7 to 10 and International Levels IDP 6 to Senior.

Hosting the State Team Trials has allowed the VWHPC to increase its exposure and audience to the wider community as well as giving us opportunities to increase our fundraising opportunities.

The guidance and assistance received from Gymnastics Victoria and the hard work of our coaches and families has ensured that the events run smoothly and to time.

 

Geelong Gymnastics Centre

The Geelong Gymnastics Centre is proud to be a co-host of GV Events. In 2008 and 2009 we hosted the WG Victorian Championship Finals at The Geelong Arena. It gave us the chance to show our facilities and what we have to offer here. Hosting these events gave our members [gymnasts, coaches and families] the opportunity to work with the GV events team and to deliver a high quality event to the gymnastics community. It was a great learning experience for all and great satisfaction was felt at the end of the 2 weekends.


Waverley Gymnastics Centre

Waverley Gymnastics Centre has been hosting GV Events for the past five years and is extremely proud of hosting the Women’s Gymnastics Level 4 Victorian Team Championships and Eastern State Pennant Regional events. Hosting GV events has allowed us (WGC) not only to further develop our competition volunteers and personnel but it has increased the exposure of our facilities and services available to the gymnastics community. Hosting GV events, has allowed us to fundraise through canteen, raffles, BBQ and event hosting fees. With all monies raised always going towards new equipment for the gym.

BTYC Gymnastics Club

BTYC Gymnastics is proud to be a host of GV events throughout the year. In 2010 we hosted the Women’s Gymnastics State Pennant Finals, Men’s Gymnastics State Team Trials, the Primary and Secondary ISG Championships just to name a few. Hosting events of this nature gives our club the opportunity not only to showcase our facilities and event expertise but also to work closely with Gymnastics Victoria for event planning and delivery as we strive to deliver a high level of competition for all competitors.


Ulinga Gymnastics Club

Ulinga Gymnastics Club highly recommends the event co-presentation program. As a country club it was great to come down to Melbourne and work with the GV events team. Being able to be part of a large event held at the Melbourne Sports and Aquatic Centre was extremely valuable for our committee and coaches. Before the event our volunteers were only familiar with Men’s and Women’s gymnastics and now they have a good understanding of Sport Aerobics and Cheerleading! We felt well supported by the GV events team and had a great time! The co-presentation funding was just the icing on the cake and has gone straight to our new venue fund.


Skylark Circus

Skylark Circus has no hesitation in recommending the co-presentation program to all member clubs, regardless of size or member numbers. Working with Gymnastics Victoria to co-present a tier 1A event was a fantastic opportunity for our club to recruit and train club personnel and volunteers to be a part of a highly productive events team. We now have a confident and competent pool of event personnel that we can draw from to run both GV and club events, and these personnel are also able to train and mentor new members to ensure future events are of a high standard. The co-presentation funding is definitely an added bonus – it allowed us to purchase some new equipment and provide financial assistance for our senior athletes to attend National Championships.

 

 

Frequently Asked Questions

Do we have to be a not-for-profit club to get involved with the co-presentation program?
Of course not! All GV member clubs are entitled to get involved. The co-presentation program has great fundraising, marketing and professional development potential for all clubs regardless of business type.

Do we have to supply the competition venue to co-present an event?
The short answer is NO... One of the goals of the co-presentation program is to get more clubs involved in managing state gymnastics events. If your club runs on a pack up-set up basis or does not have sufficient equipment or space to host an event you can get involved in a Tier 1A event (where GV supplies the venue and equipment) or multi-co-present a Tier 1B or 2 event (send a team of volunteers to assist another club that does have enough equipment and space and share the profits).

We don’t have enough volunteers to co-present the whole event but still want to get involved, is this possible?
It certainly is! GV understands that not all clubs have the resources or member base to commit a large team of volunteers to events. Under the co-presentation system volunteer teams are based on key functional areas such as Customer Service or Floor Management. Your club can get involved by providing a volunteer team to cover some but not all key functional areas. GV will source another club to cover the remaining teams and the profits and benefits would be shared accordingly. This is called multi co-presentation.

How many volunteers do we actually need to co-present an event?
The number of volunteers required for an event is determined by the size and duration of the event. For multi Gymsport, multi session and multi day events it is recommended that clubs roster enough volunteers to work shifts and share the workload. For smaller, single day or session events only a handful of volunteers may be needed. 

Our club doesn’t run that Gymsport. Can we still co-present the event?
Yes you can! In fact the co-presentation program is a great way to expose your club coaches, committee and volunteers to a new Gymsport. You will get an exclusive firsthand experience of what it’s really like and have the chance to network with coaches, judges and athletes already involved. The majority of volunteer positions do not require Gymsport specific expertise. At all GV events there are Event Duty Managers or Technical Committee personnel who will provide guidance and support as needed.

What exactly are the fundraising opportunities available to co-presentation clubs?
This all depends on your imagination and fundraising initiative! As the co-presentation club you are entitled to conduct fundraising activities such as raffles, sausage sizzles, canteen sales, donations for equipment or team travel... All fundraising activities do need to be approved by GV and cannot clash with any existing sponsorship, merchandising, catering or venue licensing agreements. GV encourages clubs to make the most of the fundraising opportunity as this is a great benefit of the co-presentation program.

Exactly how much money do co-presentation clubs make?
The co-presentation commission is determined by the size and duration of the event. The larger the event - the more remuneration for the club. In 2011 co-presentation clubs made between $600 and $5000 per event. During 2011 over $60,000 was earned by clubs as part of the co-presentation program. 
Co-presentations clubs receive a percentage of the total competition entries. Co-presentation clubs that manage spectator admissions also receive revenue from event ticket sales. The GV events team will structure an agreement to suit your club and work with you to give you the best estimate of your potential income.

 

Apply To Co-present An Event

Gymnastics Victoria encourages all clubs to get involved with the event co-presentation program. The annual events calendar offers a diverse range of events suitable for clubs experienced in event management and for clubs looking to develop an events team for the first time.

The following is a summary of the co-presentation application process:

  • Assess your club’s ability to commit to the event co-presentation program
  • Review the events calendar to find details about event dates and hierarchy status
  • Complete the Application to Co-present a GV Event form to bid for an event(s)
  • Gymnastics Victoria will work with your club to draft a co-presentation agreement